Manager Trustee Services

Your key responsibilities will include:

Fund On-Boarding

  • Assist Group Legal & Compliance and Director, Trustee Services with the establishment of new funds.
  • Assist with the review of key fund documents (e.g., IMA, constitution and other agreements).
  • Apply for ABNs, AIPR and other registrations relevant to a Fund.
  • Review and input on offer documents and application forms.
  • Work with Group Legal & Compliance and Director, Trustee Services to ensure compliance tasks are loaded into our workflow calendar for the fund.
  • OIG & Fund (client) website reviewed and updated.
  • Open or instruct custody to open all relevant Fund bank accounts and broker accounts.

Day to Day Activities (non-exhaustive list)

  • Attending to investment manager requests within timelines requested by the investment manager and other relevant stakeholders.
  • Review and preparation of PRFs for payments.
  • Ensure unit prices are reviewed and this review document prior to the release of a price.
  • Ensure Fund transactions are executed effectively, efficiently and within the deadlines set.
  • Assistance with preparation of board papers, memos and similar for consideration by senior management and relevant boards.
  • Ensure company policies are adhered with in undertaking all activities.
  • Assist with the rolling over of offer documents.
  • Review of fund updates and promotional materials.
  • Assist with the completion of annual due diligence visits of key service providers.
  • Preparation and ownership of document execution requests and maintenance of execution registers.
  • Assist with the termination and winding-up of funds.

Financial Report & Audit

  • Assist with Co-ordinating key stakeholders involved in audit process (auditor, administrators etc).
  • Ensure annual and half-year financial reports are lodged in a timely manner.
  • Assist with the preparation of board papers for the board to consider and approve financial statements.
  • Assist group compliance with compliance plan audit requests.

Risk & Compliance

  • Timely completion of Tickit tasks.
  • Identification and notification of breaches, incidents and complaints impacting on the funds assigned to you or the broader OIG business in a timely manner.
  • Assist with the completion of breach and complaint reports (as required).
  • Assist with the implementation of matters of regulatory change.

Staff Development

  • Active participation in team meetings and training sessions.
  • Positive attitude


  • Provide accounting advice and support to corporate and BU projects as required.

Business Development

  • Assist with business ad hoc development activities.
  • Attend client and industry forums to promote the OIG brand.

Key requirements:


  • Tertiary qualified regarded
  • Financial background regarded
  • RG 146 desirable
  • Industry qualifications highly regarded


  • A base level understanding of the funds management industry
  • At least 5 years of financial services experience
  • A keen eye for detail and a base level understanding of risk and compliance concepts
  • A base level understanding of trusts and various structures
  • Strong verbal and written communication skills


  • Hold appropriate Australian work visa

Key competencies:

  • Meeting key deadlines
  • Problem solving and continuous improvement
  • Details focused
  • Getting results
  • Working together
  • Compliance focus
  • Client focus – investor primacy
  • Effective communication
  • Positive disposition
  • Facilitating change

Should this role be of interest and you meet the above criteria, please apply through our Seek advertisement